With the built-in Mail app on a Mac, you can create one or more signatures for your emails and choose to manually or automatically add them to your emails for a more personalized touch.
What Is an Email Signature?
An email signature is a block of text inserted at the end of every email you send. It generally includes your name, contact information, your website or the website of the organization you work for, and your job title.
In Mail, you can create a different email signature for each email account, or more than one per account that you can alternate between. This may come in handy if you’re using several accounts for varied purposes.
How to Create an Email Signature in Mail
Before you start creating email signatures, be sure to check which email accounts are synced to Mail. To do this, go to Mail > Accounts from the menu bar. If you want to add an account, like your Google or Microsoft account, simply click the Add (+) button, choose the account, and follow on-screen prompts to set it up.
Once that’s done, you’re now ready to create an email signature:
Head to Mail > Preferences. Click the Signatures tab. Choose from All Signatures or a specific account where you want to add your signature. Hit the Add (+) button below the middle column, then type a name for the signature. This name will appear in the signature popup menu when you write your email. Type your signature in the preview found in the third column. You can also format your signature to your liking. Just Control-click to see the contextual menu to modify your signature’s format, add links, and even do a Spelling and Grammar check. Add an image by dragging it to the preview area.
That’s all there is to it! Now you can select that signature when composing your next email.
To add, if you’re using iCloud for Mail on all your devices, any changes you make to your email signatures will also be available on your other iCloud devices. To check, go to System Preferences > Apple ID, click iCloud, and see if Mail is selected.
How to Remove Signatures
If you want to remove a specific signature from an account, click on the account first before hitting the Remove (–) button in the middle column. Removing a signature when All Signatures is selected removes the signature from all the accounts using it.
How to Remove Signatures From Emails
If you decide to stop using signatures, just go to Mail > Preferences, then go to the Signature popup menu at the bottom and select None.
You can also remove a signature from an email you’re writing. Just click the Signature popup menu below the subject field on the message you’re currently writing, then select None.
How to Manually or Automatically Add Signatures to Your Email
With Mail, you have the option to automatically add any of your signatures to your emails or manually select from the signatures you have. To make it automatic:
Go to Mail > Preferences, then select Signatures. Select an account, then click the Signatures popup menu below. Select your preferred email signature. If you have more than one signature, you can choose At Random to randomly alternate between the signatures or In Sequential Order.
For a more personalized touch, manually add your signatures to the emails you’re sending. While writing your email, go to the Signatures popup menu below the subject field and select your chosen signature.
If your preferred signature doesn’t show up, it might not be added to that account. Double-check if the signature is in the account by clicking Edit Signatures, which will redirect you to Signatures in Mail Preferences.
Add a Professional Feel to Your Emails With Signatures
Finishing your emails with an email signature is one way to build your brand and image. With Mail, not only can you add signatures to your emails, but it also gives you the option to easily modify them based on your need.
